Reserve a Meeting Room
Community Rooms and Study Rooms are now available to book at all Branches. Requests may be submitted up to 90 days in advance for community rooms and 14 days in advance for study rooms.
You can reserve a space online, in person or by calling one of our locations.
The following guidelines are in place:
- Community Room reservations are limited to no more than two times in a 30-day period across the system.
- Study Room reservations are limited to no more than two times in a 7-day period across the system. Study rooms are available on a walk-in basis as long as the rooms are not reserved.
Fee Schedule for Business Use and Special Events
Note: Special events require rental of the full Community Room.
Frequently Asked Questions about Reserving a Room at JCPL
What meeting spaces are available at the library?
All Johnson County Public Library branches have Community Rooms and Study Rooms available for use by library patrons.
Who can use the rooms at the library?
Any adult with a valid Johnson County Public library card in good standing, including reciprocal borrowers, may reserve a Community or Study Room online. If you do not have a card and would like to reserve a community room, you can apply for a card here before making the reservation. [If you live outside the JCPL district, please choose the “COM-Only” card option.] If you don't have a library card but would like to reserve a study room, please contact the Branch.
When are the rooms available?
Rooms are available during normal library hours. Community Room requests must be submitted at least 72 hours in advance online. Community Room requests may be submitted up to 90 days in advance. Study Room requests can be submitted the same day up to 14 days in advance.
How often can I use the rooms?
Any cardholder may reserve the Community Rooms twice in one month or Study Rooms twice in one week. After the reservation limit has been met, rooms are available on a walk-in basis, subject to availability.
Is there a charge to use the Community Room?
Use of the Community Rooms for non-profit and other community groups is free of charge, subject to certain conditions. In order to qualify for free use of the room, your group’s meeting must be open to the public, and there must be no charge for admission, or items or services for sale during your use of the room.
Local businesses, or groups wishing to use the room for a private meeting or for events involving monetary transactions, will need to pay to use the room. Any event or meeting of for-profit groups or businesses is considered Business Use and subject to fees. Reservations must be made by a JCPL cardholder.
Payment will be due at the time of your event. Fees may be paid by cash, check or credit card.
Study Rooms are available at no charge.
How do I reserve a Community Room?
If you meet the conditions specified above, you may submit your room request online, by phone or in person. Online requests will be approved by the Branch Manager as soon as possible.
Can I have a birthday party or other special event at the library?
Birthday parties, baby and bridal showers, and other special events may be held in the Community Room. These events are also subject to the fee schedule. Special events require rental of the full Community Room.
Can I serve refreshments at my Community Room event?
Yes! Food and drinks are allowed in the Community Room, though the rooms are not equipped for food service. Covered drinks are allowed in the library and the study Rooms. A small kitchenette is adjacent to our Community Rooms.
Will the library set up the room for me?
Set-up is the responsibility of the person or organization reserving the room. When making your reservation, please allow time prior to your event start time to set the room up to your specifications. You may make use of any tables and chairs in the room.
Can the library provide AV equipment for my event?
The library has a projector, DVD player, laptop computer and screen available for use. Please request equipment at the time of reservation. Library staff will assist with setup, and attempts to keep all equipment in good working order, but please be prepared for unexpected equipment failure. The library cannot guarantee equipment will function as expected.
Will the library promote my event?
The library cannot promote or publicize use of the rooms by outside groups for non-library programming. A flier no larger than 8.5" x 11" promoting your event may be hung on the library’s Community Bulletin Board, subject to approval by the Branch Manager.
